Travel Information


International visitors may need a Visa to enter the United States. If you are unsure if you need a visa, visit the US Department of State website. For the most up-to-date information about how to apply for a visa before arriving in the US, click here.

If you need to supply supporting documentation (e.g., letter of registration or invitation to present), email

We recognize that individuals are facing long wait times for visa application appointments and processing. If you envisage this to be the case for you, we recommend that you register for Virtual Conference attendance. Please email to discuss your individual situation further IF you already have an appointment SCHEDULED prior to 1 February 2023.

Requirement for Proof of COVID-19 Vaccination for Air Passengers

Noncitizens who are nonimmigrants and seeking to enter the United States by air are required to show proof of being fully vaccinated against COVID-19 before boarding a flight to the United States from a foreign country. (As of 1/25/23)

More information can be found on the CDC website here.

Air Travel

Arlington is centrally located in North Texas between Dallas and Fort Worth, it’s extremely easy to fly in to Dallas Fort Worth International Airport or Dallas Love Field. Arlington also sits at the crossroads of five major interstate highways.

Dallas Fort Worth International Airport (DFW) is the 2nd busiest airport in passenger traffic in the world. DFW was also the first carbon neutral airport in North America and the largest in the world. DFW is also striving to become net zero by 2030.

Rideshare: Consider saving $$ by carpooling with other attendees arriving or leaving around the same time. Whova, our event app, provides a feature that allows individuals to reach out to other attendees about carpool. More information will be made available about this feature soon.

Getting around Arlington

Via - A rideshare app for Arlington, TX similar to Uber and Lyft but is only for Arlington.

Passengers can book a trip on a rideshare vehicle using the free Via app. Customers enter their pick-up and drop-off locations and a vehicle will pick them up within a block or two of their doorstep or a nearby location. Those who don’t have a smartphone to download the app can book a ride by phone at 817-784-7382.

Download & general information: 

Via FAQs

How-to videos for Via Arlington

Note: Via is NOT available at the Dallas/Fort Worth Airport. Via is only available once you are in Arlington, TX

Uber and Lyft - Popular Rideshare apps

Uber and Lyft are readily available in and around Arlington, TX. We recommend utilizing these rideshare services to and from the DFW airport.

Estimated cost for UberX from DFW Airport to Crowne Plaza Suites, Lamar Blvd is $23. Estimated cost for UberX from Crowne Plaza Suites to University of Texas Arlington is about $11. Note: we will be providing shuttle service during conference days to and from the hotels.


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